Home business articlesMarketing  ecommerce  home based  online internet business  free course
  16 hours of free training in just 5 minutes a day. Teaching you how to grow your online
internet business,
by learning about marketing your home business or ecommerce website with
easy to understand articles.
Sign Up Here To Get Free
Business / Marketing Tips
  Home              Index Mission Statement Links                  Articles

Sign Up Now

Web .foxonlinelearning.com




Increasing Office Efficiency, Where a Lot of Little Improvements Really Add Up

Author: J. Michael Key

In a challenging economic environment you often you must work harder and longer to maintain your profitability. If you can become 5% to 20% more efficient through the diligent use of office software, that can help make up for the losses of a bad economy.

Fortunately there are many tools available to maximize our efficiency in the office. By learning new software, standardizing when possible to pdf format, by changing some old habits, we really can become more productive.

Email management is a big part of our day. Programs like Outlook offer many tools and tricks, but it is often easier to learn only the basics, enough to get by. Instead, invest an hour or two on tutorials, to become familiar with many of the shortcuts and management tips.

For example, the Task utility is way better than a paper checklist for your To-Do list. Uncompleted tasks can be tucked away for future efforts, combined with new tasks, etc. Outlook can use a free upgrade to manage the backup of your system. Of course some kind of backup is essential, whether manual or automatic (more efficient use of time). Use calendar software to schedule events.

Also, don't fall into the trap of checking email constantly throughout the day. Turn off the chime that tells you a new message has arrived. Unsubscribe from some of those organizations that send you an email every day; by law they must remove you upon request.

Decide in advance how often you must check messages. It may be that twice a day is plenty, perhaps at the beginning of the day and an hour or so before calling it quits. When you do go after email, try and deal with each one right away rather than opening it and then leaving it for later action. That means you end up dealing with it twice.

Microsoft Windows has many accessories like Paint, Notepad and the Synchronize feature that will come in handy once you become familiar with them. Paint can be a fast way to deal with simple images. After being processed, you might want to convert to pdf the images so they can be blended with document and spreadsheet files. Obviously Adobe Acrobat is one obvious choice for this function, but there are certainly other options for moving to pdf format on finished files.

There are ways to synch your PDA with your computer, coordinating contacts, appointments, emails and task lists. Again, it is worthwhile to spend some time with a tutorial learning some of the fine points. It can seem intimidating to learn the more advanced features, but modern software is usually pretty user friendly.

If you work with large files and find it necessary to email them, you might consider one of the websites that serve as a depository for large files. You give your recipient the contact information and they can download the files as needed. Some of these services are free and some have a monthly fee.

Microsoft WORD and EXCEL offer many advanced features to make life easier and more efficient. Find a tutorial or go to a class, as it will save you a great deal of time in the long run. Once you are finished working on a file, it may be necessary to share it with others. If you don't want others making changes to the file, consider converting it to pdf. Most people have a pdf reader like Adobe Reader. If not, they can download it for free.

Other software by Adobe and others will let you do a lot with pdf files, sharing, adding embedded video and many other tasks. Here again, there are a lot of features to be learned by investing a bit of time up front. But experts suggest that an ongoing shift towards pdf files as a universal language will continue to help improve overall efficiency in this challenging business environment.

About the Author:
Michael Key is a partner in a consulting business and writes regularly on a variety of topics. He still has plenty to learn about office productivity. Here you can find additional information on office productivity and converting documents to pdf format.

Article Source: ArticlesBase.com - Increasing Office Efficiency, Where a Lot of Little Improvements Really Add Up

Have a nice day!

Web www.foxonlinelearning.com


Home Business Ideas
Blogging / Podcast

Affiliate Marketing

Customer Service
Email Marketing


Linking Strategies




SE Optmization

SE Tactics

SE Submission

Small Business


Team Building

Social Networking
Venture Capital

Video Marketing

Web Design

Web Development


Website Promotion

Website Traffic

Site Map

Business Marketing
Tips Index:





1 2 3 4 5
6 7 8 9 10
11 12 13 14 15
16 17 18 19 20
21 22 23 24 25
26 27 28 29 30
31 32 33 34 35
36 37 38 39 40
41 42 43 44 45
46 47 48 49 50
51 52 53 54 55
56 57 58 59 60
61 62 63 64 65
66 67 68 69 70
71 72 73 74 75
76 77 78 79 80
81 82 83 84 85
86 87 88 89 90
91 92 93 94 95
96 97 98 99 100
101 102 103 104 105
106 107 108 109 110
111 112 113 114 115
116 117 118 119 120
121 122 123 124 125
126 127 128 129 130
131 132 133 134 135
136 137 138 139 140
141 142 143 144 145
146 147 148 149 150
151 152 153 154 155
156 157 158 159 160
161 162 163 164 165
166 167 168 169 170
171 172 173 174 175
176 177 178 179 180
181 182 183 184 185
186 187 188 189 190
191 192 193 194 195
196 197 198 199 200



Home & Index
Mission Statement

Sign Up Now!
to get Free
Busines & Marketing Tips


Autoresponders by AWeber

    Free Articles - Home Business. Ecommerce, Marketing covers USA, New York, Seattle, Philadelphia, Washington DC , Chicago, Baltimore , Atlanta, Dallas , San Francisco, Canada, England, Ireland , and India    
Previous Article   2009 Foxonlinelearning.com   Next Article